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Assistant Manager – Grants (Bihar)

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Assistant Manager – Grants (Bihar)

About the Position

  • Job Title: Assistant Manager – Grants
  • Number of positions: 1
  • Location: Patna
  • Grade: D
  • Salary Range: Competitive salary commensurate with experience
  • Type: Till March 2026
  • Qualification required: Bachelor’s degree in commerce/finance. Master’s degree in finance/ MBA/ CA is desirable.
  • Experience required:
  1. Minimum 5-6 years of relevant experience especially working on various donor grants
  2. management, generating various excel based reports.
  • Microsoft business central experience would be preferred. Working knowledge of other
  1. Accounting Software would be an added advantage.
  2. Good understanding and knowledge of various donors related grants management and
  3. financial reporting, analysis etc.
  • Experience of working in the finance function of an INGO, multi-cultural environment
  • Experience in handling UN/ CSR grants will be an added advantage.
  • Broad knowledge and understanding of accounting and budgeting in INGOs/ FCRA.
  • Requirements:
  • Microsoft Office computer skills, proficiency in Word, Excel, PowerPoint etc.
  • Detail-oriented and rigorous in approach to tasks.
  • Excellent written and oral communication skills.
  • Ability to handle a variety of assignments under the pressure of deadlines.
  • Flexible work style and ability to organize and prioritize work.
  • Strong interpersonal and team skills.
  • Ability to multi-task and willingness to work flexibly on a wide range of tasks.
  • Willing to travel as and when required.

Application closure date: 1st December 2024

Position Description:

Assistant Manager – Grants, shall be responsible for management of grant programs which are being
implemented by Project Concern International in India in close co-ordination with Programme Team.
S/he shall also be responsible for the development and implementation of our Grant Management
System (GMS) in line with various donor requirements.
S/he will take lead responsibility in ensuring that funds disbursed to the PCl’s sub-contractors are
properly accounted for and are in line with donor contractual agreements and project deliverables.
S/he will also contribute during the preparation of various proposals, especially in development of
competitive and accurate budgets, as part of the new business development process. S/he will work
towards improving overall organizational effectiveness, quality and impact.

Key Roles and Responsibilities:

  • Provide overall leadership and assistance for all aspects related to PCls grant management
  • system Including sub-awards at the state level.
  • Responsible for the effective implementation of PCl’s grant management system. Collaborate
  • with Program teams in planning the activities, ensuring that no funding or implementation
  • gaps occur. Ensuring that timely financial reviews take place.
  • Work closely with the program and new business development team to formulate competitive
  • and accurate budgets for new proposals and ensuring that it is in line with strategic directions
  • of PCI and specific work plans. Also ensure that donor guidelines/ instructions are adhered to
  • while preparing the budgets.
  • Assist in the negotiation of the terms and conditions of the Grant agreements (wherever
  • there’s scope), its renewals, amendments etc in coordination with supervisor and national
  • grants team.
  • Assist in Developing grant proposals.
  • Facilitate a session on financial matters and donor compliances in a Grant Rollout Workshop
  • aimed at informing budget and other stakeholders including implementing partner
  • organizations at state level.
  • Participate in the joint review of programs/ projects carried out by Program & Finance.
  • Support providing a dashboard to the SMT members highlighting costs and ratios thereby
  • advising state leadership on productivity metrics and cost inefficiencies.
  • Assist in grants setup in ERP including preparation of budget upload file.
  • Using ERP provide support to Grants Team in preparation of expense and budget data for
  • analysis purposes.
  • Maintain database of Grants and Contracts financed out of grants.
  • Ensure that timely alerts about grant compliances are shared with the team.
  • Track incomes for assigned grants and highlight challenges, if any.
  • Keep track of Grant-wise budgetary allocations made through PRs.
  • Support Grants team in preparation of their Project related MIS.
  • Work closely with Finance Team and ensure that expenses are charged to correct codes.
  • Review monthly expense allocations in line with grants management principles.
  • Provide support during donor due diligence.
  • Provide support for Salary allocation workings and track monthly staff actual allocations
  • against planned.
  • Assist in Sub award management – ensuring all processes are followed, handling their closeout
  • Provide support for smooth and timely grant close-out processes.
  • Prepare donor reports and verify them for accuracy and ensure compliance with donor
  • Share monthly dashboards with the Senior management at state and highlight challenges, if
  • Prepare fund requests for donors.
  • Developing tools or excel based tracking for various purposes/internal reports.
  • Support during various external/internal/donor audits.
  • Maintain proper documentation of all grant’s agreements and other related documents.
  • Perform other duties as assigned by the supervisor to ensure sound grants management in
  • the organization.
  • Reporting to:- Manager Finance (Grants)

What can you expect in PCI

  • A warm, inclusive and happy work environment.
  • Performance driven reward mechanism.
  • Best of class benefits with competitive remunerations.
  • Health Insurance coverage for self, spouse & Children.
  • Group Terms Life Insurance and Group Accident Insurance for Self.
  • All other statutory benefits.
  • Regular Recognition of performance and PCI Value display in work
  • An empowering organisation structure which values individual’s skills, competencies and potential.
  • Opportunities to operate in cross functional role.
  • Higher responsibilities and larger roles are merit based.
  • Young Talent Programs for developing future leaders.
  • Leadership roles for women is encouraged and given preference in selection and training.

Recruitment Process

  1. Applications will be shortlisted based on the specified criteria mentioned in the Job Description.
  2. The process could also include presentation of the assignment.
  3. Shortlisted candidates will be invited to attend one or more rounds of panel interview/s.

The complete process usually takes 2 to 3 weeks. Those moving to the final round of interviews will be hearing from the People & Culture team. We prefer in person meetings but in case of location distances, we are happy to meet you virtually.

After the final round, if you are not selected for the position advertised, we will inform you over a mail. However, we invite you to apply to other open positions. We always look forward to engaging with talent that add value to our endeavours in various capacities.

PCI is committed to prevent any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct.

 

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